Birth records are maintained under the Registration of Births and Deaths Act. If you need a certified copy, there are multiple legal ways to obtain it.
Below is a clear, practical comparison of all available options — starting with the strongest one.
First & Strongest Option: File RTI
Under the Right to Information Act, you can legally demand:
- Certified copy of birth register entry
- Registration number & date
- Copy of register page
- Reason if record is unavailable
- Name of responsible officer
Why RTI Is Powerful:
- Mandatory reply within 30 days
- Written, legally binding response
- Prevents “record not found” excuses
- Useful for old/non-digitized records
- Creates official evidence
Best for:
- Old records (before digitization)
- When office is not responding
- When you suspect delay or negligence
RTIwala helps you legally obtain certified birth records fast — act now.
📞 Call: +91-7999-50-6996
💬 WhatsApp: https://help.rti.link/
Direct Application at Local Authority
You can apply directly to:
- Municipal Corporation (Urban areas)
- Nagar Palika / Municipal Council
- Gram Panchayat (Rural areas)
- Registrar of Births & Deaths office
Process:
- Submit application form
- Provide DOB, place of birth, parents’ details
- Pay small government fee
- Collect certificate in 3–7 days (if record available)
Best for:
- Recently registered births
- When record already digitized
Limitation:
If staff refuses or delays, you may have no written explanation — unless you file RTI.
Online Portal (If Digitized)
Many states allow online download through:
- State Civil Registration Portals
- Civil Registration System
Steps:
- Enter name, DOB, place of birth
- Search record
- Download digitally signed copy (if available)
Best for:
- Urban births after 2005
- Quick access cases
Limitation:
Old records may not appear in database.
Delayed Registration (If Never Registered)
If birth was never registered:
- Within 21 days → Normal registration
- After 21 days → Late fee required
- After 1 year → Magistrate order required
Documents may include:
- Hospital proof
- Affidavit
- Parents’ ID proof
This is used when no official entry exists.
Court / Legal Declaration (Rare Cases)
If:
- Record permanently missing
- Hospital closed
- Very old birth (pre-1980 rural cases)
You may seek:
- Court declaration
- Gazette notification (in correction cases)
Used only when administrative remedies fail.
RTIwala helps you legally obtain certified birth records fast — act now.
📞 Call: +91-7999-50-6996
💬 WhatsApp: https://help.rti.link/
🔍 When To Choose What?
| Situation | Best Option |
|---|---|
| Office not responding | RTI |
| Old record missing | RTI |
| Recent birth | Direct application |
| Digitized record | Online portal |
| Never registered | Delayed registration process |
